How to Change Text and Numbers on a Screenshot

A screenshot of your product rarely says exactly what the demo needs. The totals are too small, a customer's name is on the screen, or a label still uses last quarter's wording. The usual fix is an image editor. You open the file, sample the background, match the font and hope nobody notices the patch. Then you do it again on the next screen.

The short answer. In Proovyt, select the text on the step and use replace text to cover it with your own. Proovyt samples the screenshot around it so the new text sits in place. Use change a number to swap a figure for the one the story needs. Both are on every plan, Free included, and every edit can be undone.

Key Takeaways

• Replace text covers a word or a line with your own, and Proovyt samples the screenshot around it.
• Change a number swaps a figure for the one the story needs, without an image editor.
• Both tools work on screenshots on every plan, Free included.
• On Pro and Team, HTML capture in beta lets you edit text on an HTML step as text.
• Every edit can be undone and redone.

Why Change What a Screenshot Says

• Realistic numbers. A test account shows $0.00. A demo needs a total that looks like a working business.
• Privacy. Swap a real customer name for a made-up one instead of blurring it.
• Consistency. Make the same company name and figures appear on every step.
• Small copy changes. Update a label that changed after you recorded.
• Different audiences. Show figures that fit the prospect's world.

How to Replace Text in Proovyt

1. Open the demo in the editor and go to the step.
2. Add a replace text edit over the word or line. Cover the whole of the original text.
3. Type the new text. Proovyt samples the screenshot around it so the new text sits in place.
4. Check it in the inspector. The replace text settings for the edit are listed there.
5. Repeat on other steps where the same text appears.

You can also edit text inline on the step.

How to Change a Number

Change a number works the same way for figures. Swap a total, a count or a percentage for the one the story needs, without opening an image editor.

Keep numbers consistent across steps. If an invoice total is $52,900.00 on the overview, make it the same on the invoice screen and in the list.

Changing Text on an HTML Step

With HTML capture on Pro and Team, in beta, a step records the page itself next to the screenshot. On an HTML step, text can be edited as text rather than covered on an image. The inspector lists each replaced text and each blurred field. Every plan works from screenshots, and replace text works on screenshots on every plan.

Other Ways to Shape a Screen

Tips for Edits That Do Not Show

• Cover the whole original. A partial cover leaves stray characters.
• Keep lengths similar. A much longer word may not fit the space the original used.
• Check at zoom. If the step zooms, preview it at that zoom.
• Stay plausible. Use names, totals and dates that fit the rest of the screen.
• Do not change what the product does. Change the data on screen, not the behavior a buyer will rely on.

When to Record Again Instead

Replace text is for words, names and figures. If a screen's layout changed, a button moved or a new panel appeared, record that part of the flow again. See how to keep demos up to date after a UI change.

Example. Turning a Test Account into a Demo

A common case is a test account that shows empty or zero values. Here is how a short invoicing demo can be cleaned up with these tools.

1. The overview step. The Outstanding total shows a test value. Replace it with a figure such as $52,900.00 so the dashboard looks like a working business.
2. The invoice list. Customer names are real. Replace each with a made-up company name, or blur them if there are many.
3. The invoice step. Make the invoice total match the figure the overview shows.
4. The send step. The Send to field shows a real email address. Blur it.
5. The end card. Add a title and buttons that send the viewer somewhere next.

None of these needs a new recording or an image editor, and every edit can be undone.

Editing in a Team

On Team, admins set defaults for new demos, and members create their own demos when an admin allows it. Agree on shared sample data, such as one company name and one set of figures, so every demo from the team tells the same story.

Labels and Highlights Alongside Edits

Changing text is often paired with two other tools.

• Label. Pin a short note anywhere on the screen, such as "Sample data" or the name of a feature.
• Highlight. Dim the rest of the screen so the changed figure carries the step.

Style presets apply the Accent, Dark or Light style to callouts, hotspots and labels on one step or every step at once. Smart guides snap objects, hotspots and callouts to the frame's edges and centre lines, and to each other, as you drag. Hold Cmd or Ctrl to move freely.

Related Guides

• How to Blur Sensitive Data in a Product Demo, what to hide on each step and how blur is baked in.
• Screenshot Demos Versus HTML Demos, how the two capture types differ in editing, zoom and price.
• How to Make an Interactive Product Demo, the full workflow from planning a flow to sharing it.
• How to Keep Demos up to Date After a UI Change, a release routine that fixes stale steps without breaking links.

More Editing and Blur Guides

• How to Protect Customer Data in Product Demos
• A Screenshot Hygiene Checklist Before You Publish a Demo
• How to Keep Your Brand Consistent Across Every Product Demo
• How to Write Demo Intro and End Cards That Lead Somewhere
• How to Personalize a Product Demo Without a Sandbox