How to Keep Demos up to Date After a UI Change

Every product release can make a demo wrong. A button moves, a label changes, a new panel appears, and the demo on your homepage now shows a product that no longer exists. In the G2 and Reddit reviews we read on 6 October 2026, demos going stale after a release was the most common complaint about demo tools, with 56 mentions of it in Navattic's G2 review themes alone. There is no setting that makes it go away, but a simple routine keeps it small.

The short answer. Keep a list of your published demos and the screens each one shows. After each release, check the demos that touch changed screens. Fix wording and figures in place, record again only the flows whose layout changed, and republish. In Proovyt, republishing keeps the same link, so every embed and shared link shows the fix.

For more on this topic, read Interactive Demo Software with HTML Capture.

Key Takeaways

• Keep an inventory of published demos and the screens each one shows.
• After each release, check only the demos that show a changed screen.
• Fix renamed labels and changed figures in place with replace text and change a number.
• Record again only the flows whose layout changed.
• Republish. The link stays the same, so embeds and shared links show the fix.

Why Demos Go Stale

• Layout changes. A button moves or a page is redesigned.
• Copy changes. A label, menu item or heading is renamed.
• New features. A screen gains a panel that the demo does not show.
• Brand changes. A new logo, color or font.

Each needs a different fix, and only one of them needs a new recording.

Step 1. Keep an Inventory

List every published demo with:

• Where it is shared, such as the homepage, a help article or a sales sequence.
• The screens and features it shows.
• Who owns it.

In a Proovyt Team workspace, owners and admins see every demo in the workspace. Team also has a workspace activity log with CSV export.

Step 2. Check Demos After Each Release

When a release ships, compare its changes with your inventory. Only demos that show a changed screen need a look.

Your analytics can help. On Creator, Pro and Team, drop-off by step shows which step loses viewers. A sudden drop at one step can mean the step no longer matches what viewers expect.

Step 3. Fix Copy and Figures in Place

If only words or numbers changed, edit the step instead of recording again.

• Replace text covers a word or a line with your own. Proovyt samples the screenshot around it so the new text sits in place.
• Change a number swaps a figure for the one the story needs.
• Callouts can be rewritten to match the new wording.

Every edit can be undone. These tools are on every plan. See how to change text and numbers on a screenshot.

Step 4. Record Again When the Layout Changed

If a button moved, a screen was redesigned or the flow has new steps, record that flow again.

1. Open Proovyt Capture on the tab and press Start recording.
2. Click through the new flow.
3. Press Stop and create demo.
4. Rewrite the callouts, blur private data and add your end card.

If you already have screenshots of the new screens, drop, paste or pick them in the editor. Each one becomes a step.

Step 5. Update the Brand in One Place

On Creator, Pro and Team, the brand kit holds your logos, colors and fonts. Every demo linked to the kit picks up a change, published and embedded ones included, with nothing to republish.

Step 6. Republish Without Breaking Links

When the fix is done, republish. Republishing keeps the link, so every embed, email and help article that points at the demo shows the update with no new code. If a demo should not be seen until it is fixed, unpublish it. That takes the page down at once.

Ways to Make Demos Easier to Maintain

• One flow per demo. A short demo is quicker to check and fix.
• Fewer screens with fast-changing parts. Avoid steps that show areas your team redesigns often.
• Edit data, not behavior. Changes to sample data are quick. Changes to how the product works need a new recording.
• Name an owner. Each demo should have someone who checks it after releases.

What Proovyt Does Not Do Yet

Proovyt does not update demos on its own when your product changes. You find the stale step and fix it, using the tools above. Each demo also keeps its own screenshots, and a screen cannot be shared across demos yet, so a changed screen that appears in several demos is fixed in each one.

Example. A Renamed Button and a Moved Menu

Say a release renames New invoice to Create invoice, and moves Settings from the sidebar to a menu.

• The rename. Every demo that shows the button needs the label changed. Use replace text on each step where it appears and update the callouts that mention it. No recording needed.
• The moved menu. Any demo whose flow goes through Settings now shows a click in the wrong place. Record that flow again.
• Demos that show neither. Leave them alone.

Who Does the Work

In a team, give each demo an owner. On Team, members create their own demos when an admin allows it, and see their own demos and ones shared with them. Owners and admins see every demo, so one person can run the check after each release and hand fixes to the right owner.

A Release Checklist for Demos

• Read the release notes for renamed labels, moved controls and new screens.
• Match each change against the demo inventory.
• Fix copy and figures in place with replace text and change a number.
• Record again any flow whose layout changed.
• Preview each fixed demo as a viewer.
• Republish, and check the embed on the live page.
• Watch completion and drop-off for the next week.

Related Guides

• How to Change Text and Numbers on a Screenshot, replace text and change a number, step by step.
• Interactive Demo Analytics That Matter, which numbers to watch and how to act on them.
• How to Make an Interactive Product Demo, the full workflow from planning a flow to sharing it.
• How to Embed an Interactive Demo on Your Website, publishing, embed code, sizing and keeping the link working.